Purchasing Branch Directorate

Purchasing Branch Directorate;

To carry out the tender procedures for the procurement of goods and services to be made collectively throughout the Rectorate and affiliated units of our University and our University and to follow up all processes related to the tender. (Preparing the approximate cost table for the subject of the tender, preparing the preliminary permission and approval document, entering the EKAP system from the public tender bulletin and obtaining a tender registration number, obtaining approval from the KİK (Public Procurement Institution) for the prepared tender documents (Administrative Specification, Technical Specification, Draft Contract, etc.), writing the governorate announcement correspondence, assignment letters, security measures letters, creating tender files, preparing tender forms, preparing tender forms, preparing tender forms for objections after the announcement is published. ) To obtain approval from KİK (Public Procurement Authority), to create tender files by writing governorate announcement correspondence, assignment letters, security measures letters, to prepare tender forms, to carry out the works and procedures regarding the objections after the announcement is published, to finalize the tenders (tender commission decision, finalized tender decision, confirmation of prohibition, correspondence on guarantee, invitation letter to contract, preparation and follow-up of the contract, final guarantee letter and entry of information about the tender into the EKAP system, etc.) To make the necessary correspondence regarding the ongoing works after the tender is finalized, to make the necessary correspondence with the contractor companies, to ensure that the purchased products are delivered to the warehouse, to prepare payment orders and progress payment documents for the procurement of goods and services related to the tender, to make correspondence regarding the Letter of Guarantee and Performance Bond Return)
To carry out the realization of all expenditures and payments made from the budget of the Presidency
To follow up the appropriations (to determine whether an expenditure from the state budget is in accordance with the relevant legislation and from which account the expenditures will be paid according to the subject of the expenditure, not to start a work without an appropriation, not to spend over the appropriation, etc.).
To make accrual transactions for natural gas, electricity and water payments within the scope of undivided services.
To follow up all kinds of insurance transactions related to vehicles and to carry out purchasing works and transactions
Listing, controlling and accrual of fuel receipts
According to the relevant articles of Law No. 4734, to make purchases from institutions such as DMO etc. within the scope of exemption.
Making advance and loan transactions.
To carry out maintenance and repair of machinery and equipment and maintenance and repair works and operations of vehicles
To make the work and transactions of the invoices received within the scope of advertisement fees
Taking part in different commissions related to purchasing transactions, (Purchasing Commission, Inspection and Acceptance Commission, Market price research officer)
To conduct market price research for the purchase of goods and services through direct procurement,
To follow the current announcements in KİK.
To take part in the budget preparation works of the Presidency.
To ensure that the purchases made as Direct Procurement are entered into the Ekap system.
To examine the documents to be accrued according to the expenditure documents regulation and to follow up the payment transactions.
To ensure that the goods and materials that need to be delivered to our University regarding purchasing works and transactions are delivered to the warehouses of our University.
To carry out other works and transactions assigned by the senior manager / managers to whom he / she is affiliated.
To meet representation, hospitality, publicity and ceremony expenses,
To purchase laboratory equipment to be used in education units
Preparing the transaction documents related to the permits to be obtained from the relevant institutions and organisations and arranging the correspondence.
To organise and execute the contracts related to maintenance-repair and goods purchases to be made during the year within the framework determined by the law,
Carrying out the works that need to be licensed or subscribed within the year,
Making the expenditures of the appropriations in the expenditure items of the special pen and general secretariat budgets of our Rectorate,